BusinessPhone – Dialog 4224 Operator / Dialog 3214
Absence Information

## Enter information

In order to enter information, you first have to select the address (extension number).

Info

Press.

Press (see display).

The info lamp shows a steady light. This function may not be allowed, please ask your system administrator.

Dial the extension number.

Press (see display).

Press (see display).

Press to activate (see display).

You can now register information on the extension.

Select Pre-defined text, Voice or Free text information.

#### Pre-defined texts

You have selected the address.

Press (see display).

Select appropriate info using next-info (see display).

Enter Completing Info from the table below.

| Code | Completing Info
Time of return | 1 | hour (00-23) minute (00-59)
Date of return | 2 | month (01-12) day (01-31)
Lunch | 3 | back at, hour minute
Meeting | 4 | back at, hour minute
Vacation | 5 | back, month day
Illness | 6 | back, month day

In case of a typing error, press the Volume Down key to delete the latest entered digit.

Press (see display).

The programmed absence info will be shown in the display. Internal callers receive the information on the display (or as spoken information to callers without display phone).

Info

Press to finish the procedure.

Pre-defined texts example:

Vacation, back June 27

Press (see display).

Select appropriate info using next-info (see display).

Enter month and day.

Press (see display).

Information active.

#### Voice information

You have selected the address.

Press (see display).

After a short tone the recording starts.

Press and speak (see display).

Press to play-back and listen to your recording (see display).

Press to pause the recording (see display).

Press to activate the recording (see display).

Internal callers will hear the information via the handset or the loudspeaker.

Info

Press to finish the procedure.

#### Free text information

You have selected the address.

Note:

Free text information will only be seen by display phones.

Press (see display).

Enter the text and press to store the information.

Information stored. The complete information is shown constantly on the extension. Internal callers receive the information in the display.

Note:

How to write text is described in section Write Text.

Info

Press to finish the procedure.

© Ericsson Enterprise 2003