BusinessPhone – Hotel
Reception/Check-In

## Check-in guests

Note:

If you have a hotel accounting system, initiate this function from your hotel accounting system.

Check-in/out

Press (pre-programmed).

The display asks for the room number.

Enter

Dial the desired room number and press (pre-programmed).

The display indicates the room status (e.g. for room 214).

The room has to be vacant if a new guest is to occupy it. Notice the indication above the first Menu key from the left.

The room is vacant.

The room is already occupied. Search for another room.

Press to change from to (see display).

Enter

Press to confirm (pre-programmed).

The guest telephone is automatically opened for external calls.

Enter the guest data now or later.

See sections Skip all following entries or Enter guest data.

#### Skip all following entries

If you have no time to enter all following guest data, you may do this later.

Press to skip all following entries (see display).

For later input of the room status, see section Display and change guest data.

#### Enter guest data

To enter the guest data.

Enter the guest’s name.

See section Write text.

Enter

Press to confirm (pre-programmed).

Enter

Check the date of arrival and press (pre-programmed).

The actual date is shown as default. Enter another date to modify the proposed check-in date. The date format is YYMMDD (e.g. 030512 corresponds to May 12, 2003).

Enter

Enter the date of departure and press (pre-programmed).

The date format is YYMMDD.

Enter

Enter the language the guest prefers and press (pre‑programmed).

The language will be shown on the display each time the guest calls you. The language serves also for the selection of the Wake-up message. Use the abbreviation for the required language, see sections Wake-up call and Write text.

Enter

Enter the name of the guest’s credit card and press (pre‑programmed).

Use the abbreviation for the required card, see sections Abbreviations for credit cards and Write text.

Enter

Press to confirm (pre-programmed).

The guest data is saved. To change saved guest data, see section Display and change guest data.

Press to abandon the procedure (see display).

Or:

Check in further guests.

© Ericsson Enterprise 2004