BusinessPhone Communication Platform 5.1
Dialogs

## Assign Extensions

This dialog gives an overview about the system extensions and is also used to assign extensions. For more convenience, the Extension Assignment consists of several dialogs:

- The System Extension Assignment dialog shows all available extensions of the system.

- To open the dialog, click on the “Extensions” menu in the Configuration directory tree. This will open the context menu. Select “Assign extensions”.

- The Analogue Extension Assignment dialog shows all analogue extensions of the system.

- To open the dialog, click on the “+” in front of the “Extensions” menu in the Configuration directory tree. Click on the “Analog” submenu to open the context menu, and select “Assign extensions”.

- The Cordless Extension Assignment dialog shows all cordless extensions of the system.

- To open the dialog, click on the “+” in front of the “Extensions” menu in the Configuration directory tree. Click on the “Cordless” submenu to open the context menu, and select “Assign extensions”.

- The Digital Extension Assignment dialog shows all digital extensions of the system.

- To open the dialog, click on the “+” in front of the “Extensions” menu in the Configuration directory tree. Click on the “Digital” submenu to open the context menu, and select “Assign extensions”.

- The IP Extension Assignment dialog shows all IP extensions of the system.

- To open the dialog, click on the “+” in front of the “Extensions” menu in the Configuration directory tree. Click on the “IP” submenu to open the context menu, and select “Assign extensions”.

- The Mobile Extension Assignment dialog shows all mobile extensions of the system.

- To open the dialog, click on the “+” in front of the “Extensions” menu in the Configuration directory tree. Click on the “Mobile” submenu to open the context menu, and select “Assign extensions”.
- First the number of mobile extensions have to be “Set”.
- Mobile Extensions can be assigned in the online mode only.

### Extension details

For each extension, the following information is available:

- Card position - The actual board position of the extension (0-64)
- Individual number - The actual individual number of the extension. This number depends on the board (0-256)
- Type - The type of extension (Analogue, Cordless, Digital, IP or Mobile).

- If you access the Extension Assignment dialog from the context menu of a particular extension type, only extensions of the selected type are displayed. For example, if you open the dialog with the Assign Extension option of the Analogue submenu, the list shows analogue extensions only.

### To select an extension

To assign an extension, you have to select the extension first. There are several ways how to select an extension:

- Select the extension with the Directory Number drop-down list box. The selected number will automatically appear in the field on the right side.
- Click on the Go to extension link to open the Extension Parameter dialog. This dialog allows you to configure the extension. See section Extension Parameter.

Or

- Enter the extension’s directory number directly in the Directory Number field on the right.
- Click on the Go to extension link to open the Extension Parameter dialog. This dialog allows you to configure the extension. See section Extension Parameter.

Or

- Enter the Card Position and the Individual Number of the extension in the respective fields.
- Click on the Assign extension link to go to the directory number in the list below.

### To assign a directory number and/or name

There are two parameters that you can assign to a single extension:

5601 |  | Extension directory number

6501 |  | Directory Name

Note

For more information about a command, just click on the respective command link.

- To change the directory number and/or the directory name, just enter the changes directly in the Directory Number field or the Directory Name field.
- Click on the Submit button below. The changes are transferred to the system. If the altered settings have been accepted, the directory name is written in upper case.

### Sort by DirNum / Sort by Card/Ind

There are two options how to sort the extensions in the list: by directory number or by card and extension type.

When you access the dialog the first time, you will see the Sort by DirNum button at the bottom of the window. This is a toggle button.

- Click on the Sort by DirNum button to sort all listed extensions by their directory number. The button’s labeling will change to “Sort by Card/Ind”.

Now you can use the same button to sort the extensions by card number and extension type.

- Click on the Sort by Card/Ind button. After using this feature, the button changes again to “Sort by DirNum”.

### Assignment of an extension series

You can assign a series of extension numbers. Using this feature you can save a lot of time when setting up extensions for the first time or after major changes of the system.

Note

Your inputs are recorded and applied automatically to the dialog.

- Click on the Assign Series button at the bottom of the window. You are asked to define the start of the extension number series.
- Click OK to close the message dialog.
- Select a directory number field of the first extension and highlight the extension number.
- Click on the Assign Series button. Now you are asked to define the end of the number series.
- Click OK to close the message dialog.
- Select the directory number field of the last extension and highlight the extension number.
- Click on Submit. The assigned extension series is activated.

### Undo Changes

Even after you submitted your changes to the system, you can withdraw the last changes. You can correct your entries manually or use the integrated undo feature. This is extremely useful if you get a conflict message after you have submitted your changes to the system.

To undo your last changes:

- Click on the Undo DirNum Changes button. The dialog shows the settings before the last altering.
- Correct the conflicts and assign a new number series.

#### Actions

Submit |  | To send and activate the changed parameters to the system. |
Reload |  | To reload the current parameters. |
Sort by DirNum |  | To sort by directory number. |
Sort by Card/Ind |  | To sort by card & extension type. |
Assign Series |  | To assign an extension number series by means of a kind of programming wizard. |

For more information about this feature, see also facility description General (15534-ASB 150 02 Uen).

Revision: B © Ericsson Enterprise 2003